Promotion of Access to Information Act, Act 2 of 2000

Section 51 Manual of Rudolph Heck CC T/A RH Trading

Registration number: 2002/014533/23

  1. Contact particulars
    1. Head of business: RUDOLPH HECK
    2. Information officer: RUDOLPH HECK
    3. Postal address: 292 OLYRA STREET DOORNPOORT PRETORIA 0017
    4. Physical address: 292 OLYRA STREET DOORNPOORT PRETORIA 0017
    5. Telephone number: 084 317 9299
    6. Fax number: 086 531 6976
    7. E-mail address: INFO@RHTRADING.CO.ZA
    8. Website: WWW.RHTRADING.CO.ZA
  2. Introduction

    The nature of the business of the company is that of Information, networking technology, and the supply of computer equipment and components.

  3. Guide in terms of section 10 of The Act

    Any person who wishes to exercise any right contemplated in The Act may obtain a copy of the information guide issued by the Human Rights Commission in all official languages, from the Human Rights Commission:
    - Tel: (011) 484-8300
    - Fax: (011) 484-7149

  4. Facilitation of a request for access to information

    Information which is not readily available as indicated in this manual may be requested in accordance with the procedure prescribed in terms of The Act. Copies of the prescribed forms to be completed for submitting a request are available from RUDOLPH HECK CC.

  5. Information available in terms of other legislation
    Information is available in terms of certain provisions of the following legislation:
    1. Basic Conditions of Employment Act 75 of 1997
    2. Companies Act 61 of 1973
    3. Compensation for Occupational Injuries and Health Diseases Act 130 of 1993
    4. Customs and Excise Act 91 of 1964
    5. Electronic Communications and Transactions Act 25 of 2002
    6. Employment Equity Act 55 of 1998
    7. Financial Intelligence Centre Act 38 of 2001
    8. Income Tax Act 58 of 1962
    9. Labour Relations Act 66 of 1995
    10. Occupational Health and Safety Act 85 of 1993
    11. Prevention of Organised Crime Act 121 of 1998
    12. Promotion of Access to Information Act 2 of 2000
    13. Promotion of Administrative Justice Act 3 of 2000
    14. Promotion of Equality and Prevention of Unfair Discrimination Act 4 of 2002
    15. Regional Services Councils Act 109 of 1985
    16. Skills Development Levies Act 9 of 1999
    17. Skills Development Act 97 of 1998
    18. Unemployment Insurance Act 30 of 1966
    19. Value Added Tax Act 89 of 1991
  6. Information automatically available
    The following categories of records are automatically available for inspection, purchase or photocopying:
    1. Pricelists
    2. Marketing and promotional material
    3. www.rhtrading.co.za Website
  7. Information available in terms of The Act

    The subjects on which the business holds records and the categories on each subject are as listed below. Please note that a requestor is not automatically allowed access to these records and that access to them may or must be refused in accordance with section 62 to 69 of The Act.

    1. Accounting records
      1. Annual financial statements and working papers
      2. General ledger
      3. Subsidiary ledgers (receivables, payables, etc.)
      4. Bank statements, cheque books, cheques
      5. Customer and supplier statements and invoices
      6. Deposit slips
      7. Cash books and petty cash books
      8. Fixed asset register
      9. Tax returns and assessments
      10. VAT returns
      11. Budgets and business plans
      12. Insurance records
      13. Auditor's reports
      14. Inventory records
    2. Fixed Property
      1. Building plans
      2. Title deeds
    3. Information Technology
      1. Hardware
      2. Internet
      3. Licenses
      4. Systems support, programming and development
      5. LAN Installations
      6. Operating systems
      7. Software packages
      8. Telephone exchange equipment
      9. Telephone lines, leased lines and data lines
    4. Insurance
      1. Claim records
      2. Details of coverage, limits, and insurers
      3. Insurance policies
    5. Legal, Agreements, and Contracts
      1. Agreements with contractors, suppliers, and clients
      2. Agreements with customers
      3. Distributor, dealer, or agency agreements
      4. Warranty agreements
    6. Personnel Records
      1. Arbitration awards
      2. Attendance register
      3. Disciplinary records
      4. Employee information records
      5. Employee loans
      6. Employment applications
      7. Employment contracts
      8. Expense accounts
      9. Health and safety records
      10. IRP 5 and IT 3 certificates
      11. Letters of appointment
      12. Leave applications
      13. Maternity leave policy
      14. Medical aid records
      15. Organisational design
      16. Payroll
      17. Personnel file
      18. Recruitment and appointments
      19. Salary and wage registers
      20. Salary slips and wage records
      21. Staff records after employment
      22. Time records
      23. Training and development
      24. UIF, PAYE and SDL returns
      25. Workmen's Compensation documents
    7. Statutory Company Records
      1. Certificate of Change of Name
      2. Certificate of Incorporation
      3. Certificate to Commence Business
      4. Dividend register
      5. Index of Members
      6. Memorandum and Articles of Association
      7. Minutes of shareholders' meetings
      8. Register of directors and officers
      9. Register of directors' shareholding
      10. Resolutions
  8. Requesting procedures

    A person who wants access to the records must complete the necessary request form, that is available at the offices of RUDOLPH HECK CC, or can be accessed on www.sahrc.org.za. The completed request form must be sent to the address or fax number provided in this manual, and marked for the attention of the Information Officer.

  9. Availability of the Manual

    Copies of this manual are available for inspection, free of charge, at the offices of RUDOLPH HECK CC, from the South African Human Rights Commission, from the Government Printer, and at www.rhtrading.co.za.